To solve this, Comwell partnered with Elbek & Vejrup - one of Denmark’s leading Microsoft Dynamics 365 Business Central partners - and implemented “Multi Entity Management” from XtensionIT.
Elbek & Vejrup and XtensionIT have a long-standing partnership delivering solutions for efficient master data management. Elbek & Vejrup delivers ERP solutions tailored to complex finance and operational needs, with deep expertise in Business Central implementations and long-term customer relationships.
With many shared processes and accounts across entities, Comwell’s finance team was spending considerable time creating and maintaining identical financial master data in each individual company.
Stephanie Schultz Østerberg, Senior Business Controller at Comwell says:
“We manage accounting for 15 hotels and need to use the same financial master data across all of them to a large extent. In the past, we spent a lot of time creating and maintaining general ledger accounts, posting setups, customers, and vendors across all our companies. At the same time, it has been a source of errors and discrepancies between the data in the different companies.”
The lack of centralized control led to duplicated work, inefficiencies, and a high risk of incorrect financial setup. With no single source of truth, even minor changes to master data required repetitive manual updates across all entities. This not only consumed valuable time but also created a dependency on individual knowledge and increased the risk of misalignment - especially when onboarding new employees or during peak periods such as month-end close.
To address these challenges, Elbek & Vejrup implemented Multi Entity Management in close collaboration with Comwell. The solution enables centralized creation and governance of financial master data, automatically distributing it to all relevant companies in Business Central - reducing both time spent and the risk of error across the organization.
“Elbek & Vejrup implemented the solution for us, and it has worked very well from the start. This meant that it was an easy task to both implement and operate the solution, without diverting much focus from our day-to-day operations.”
Reflecting on the impact of the solution in daily operations, she adds:
“Financial master data has become easier and more manageable to update and maintain across companies. At the same time, it’s a solution that ensures we have fewer errors in our master data and no longer need to spend time comparing data across different companies to verify its accuracy.”
Thanks to the solution delivered by Elbek & Vejrup, Comwell’s finance team now operates with significantly fewer manual processes and greater confidence in their data. The centralized approach has eliminated duplicate data entry and substantially reduced the potential for human errors. With master data now maintained in a single location, updates are made once and instantly reflected across all entities - ensuring consistency and reliability.
The change has also enhanced collaboration within the finance function. With less time spent on repetitive maintenance, the team can now redirect its efforts toward more strategic business tasks. Month-end closes are faster, onboarding is smoother, and data validation efforts have been minimized.
By consolidating master data management with “Multi Entity Management”, Comwell has not only improved day-to-day efficiency but also built a scalable, future-ready foundation for continued growth.
The impact of Elbek & Vejrup’s implementation of Multi Entity Management was both immediate and far-reaching across Comwell’s finance organization. With a centralized approach to financial master data, information is now created once and automatically distributed to all 15 hotels - eliminating the need for repetitive manual entry and drastically reducing the risk of errors and inconsistencies between companies.
Thanks to the solution delivered by Elbek & Vejrup, data governance has become simpler and more reliable. Manual processes have been minimized, freeing up the finance team to focus on more strategic and value-adding tasks.
Stephanie Schultz Østerberg confirms:
"We are confident that financial master data and configurations are consistent across all companies, which makes it easier to carry out our daily operational tasks. At the same time, it is a great advantage for us that a vendor or customer only needs to be created once in the master data, and shortly after is available for posting in all our other companies."
With Multi Entity Management, Comwell has strengthened the foundation of its financial processes and established a more scalable, future-ready platform.
Centralized financial data management not only brings greater efficiency today - it also prepares the organization to handle growth, change, and evolving business demands tomorrow.
