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Multi Entity Management

Multi Entity Management is an advanced master data management solution for Microsoft Dynamics 365 Business Central, built to help organizations with multiple entities or complex corporate structures work smarter.

With real-time replication and centralized control, Multi Entity Management makes it easy to distribute and consolidate master data across companies, environments, versions, and localizations.

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Elbek & Vejrup and Comwell case

With 15 hotels to manage in Microsoft Dynamics 365 Business Central, Comwell, a hotel chain operating in Denmark with a strong focus on quality, sustainability, and consistent guest experiences, searched for a financial master data solution to reduce manual work, improve data quality, and support efficient financial operations.

To solve this, Comwell partnered with Elbek & Vejrup - one of Denmark’s leading Microsoft Dynamics 365 Business Central partners - and implemented “Multi Entity Management” from XtensionIT.

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Added value

Timesaving
Data are managed in one place

Real-time replication
Data are replicated when the data are created or edited

Consistency
All managed data are aligned across entities

Quick onboarding of new subsidiaries
Using replication schemas to the initial setup

Reporting
Financial consolidation of multi entity entries

Functionality

Auto replication when inserting and modifying
LCY price handling on items
Manually Push or Pull data transfer
Replication of default dimensions
Replication of associated records
Replication of Item attributes
Translations on Item description
Seamless cross-company item synchronization

Overview

Publisher can publish data to entities in both internal and external environments

Distributors can subscribe and publish data

Subscriber will receive data from different Publishers or Distributors

Publish data to external environments with different Business Central versions and localization

Consolidate data from multiple companies into a reporting company

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What is masterdata and Multi Entity Management?

Masterdata refers to fundamental information used across an organization. When data comes from different sources, challenges such as duplicates and differing definitions of identical products/information can arise. Therefore, it's crucial to have control over master data management to ensure everyone has access to accurate and consistent information within the organization.

That's precisely what Multi Entity Management provides - our extension to Microsoft Dynamics 365 Business Central allows you to create synergy across your entities. Multi Entity Management is integrated with Microsoft Dynamics, enabling you to experience optimized business processes and much higher efficiency in managing your masterdata.

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FAQ

What is Multi Entity Management?

Multi Entity Management is an extension for Microsoft Dynamics 365 Business Central designed to manage and replicate master data across multiple companies and environments. The solution enables centralized control and synchronization of master data within complex organizational structures.

What is master data in Business Central?

Master data refers to core data used across business processes, such as items, customers, vendors, prices, dimensions, and attributes. In Microsoft Dynamics 365 Business Central, master data is used across finance, sales, purchasing, logistics, and reporting.

Why is master data management necessary in multi-entity setups?

When multiple companies or entities operate in Business Central, the same master data often exists in several versions. Without structured management, this can lead to inconsistent data definitions and increased manual maintenance. Master data management provides control and structure for handling shared data across entities.

How does Multi Entity Management handle master data replication?

Multi Entity Management supports both automatic and manual replication of master data. Data can be pushed or pulled between companies, and replication can occur when records are inserted or modified.

Does Multi Entity Management support real-time replication?

Yes. The solution supports real-time replication of master data when records are created or modified.

Can replication be controlled manually?

Yes. In addition to automatic replication, Multi Entity Management allows users to manually initiate data transfer by pushing or pulling data between companies.

How does Multi Entity Management handle item translations?

Multi Entity Management supports replication of item description translations, ensuring that translated item data can be synchronized across companies.

How are dimensions handled in Multi Entity Management?

The solution supports replication of default dimensions, allowing dimension setups to be aligned across companies where required.

Is Multi Entity Management integrated with Microsoft Dynamics 365 Business Central?

Yes. Multi Entity Management is an extension built specifically for Microsoft Dynamics 365 Business Central and operates within the Business Central environment.

peter-xtensionit

Peter Sørensen
Consultant